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Rules

Race Rules - Roc d'Azur 2017

Updated on 17th January 2017

1.The event

The Roc d’Azur is an event organised by Amaury Sport Organisation and is held from 4th to 8th October 2017, with the support of the Oxygen Sport Association and under the aegis of the Fédération Française de Cyclisme (F.F.C.) and the Fédération Française de Triathlon (FFTri).

2. The races

The Roc d’Azur is a multi-race event combining various disciplines, all of which revolve around mountain biking.

Format and start times:

In order to guarantee that all trails are safe and of a high standard, the number of participants in each race is regulated.

The Canyon Roc Marathon boasts an international quality label awarded by the Union Cycliste Internationale (UCI). It is therefore featured on the UCI Marathon Series calendar.  The race will serve as a qualifier for the Marathon World Championships and allow riders to win UCI points.  Participants are invited to consult the international regulations governing qualification quotas and the UCI point-scoring scale (www.uci.ch).

Reconnaissances are not allowed for any Roc d’Azur races. Any person present on the courses who does not have a frame plate corresponding to the race which is taking place at that time, will be removed from the course and disqualified from his or her own race. Agreements have been negotiated with landowners so that participants to cross their land. Our agreements are valid during the 5 days of the event and only for the number of race numbers issued.  As a result, only the profiles of the races will be released.  The exact itinerary of each race will be available for consultation when you collect your race number (at the Base Nature François Léotard in Fréjus).

3. Participation conditions

Races are open to all male and female riders, licence holders and non-licence holders, subject to the following conditions.

Participants with a competitive cycling licence issued by a French federation (FFC, UFOLEP, FSGT, FFTRI) are required to present their 2017 licence or provide a photocopy of it when they collect their race numbers.

All other participants (with licences issued by national federations other than those mentioned above) will need to provide an original or a photocopy of a medical certificate (dated no earlier than a year before the day of the race) stating that they are fit to take part in competitive cycling events.

Parental consent is required for minors.

Medical certificate and parental consent templates can be downloaded from the event website (www.rocazur.com).

The medical certificate or 2017 licence must be provided when participants collect their bibs at the Base Nature François Léotard in Fréjus, and at no other time. Medical certificates sent in advance, by post or e-mail, will not be accepted.

Participants must respect the instructions of the organisation’s personnel, the police force and are subject to respecting the “code de la route” (French Highway Code).

Participants must remain in control of their bikes and pay attention to the other participants, cyclists and pedestrians potentially present on the courses. 

SPECIFIC RULES CONCERNING THE TRI ROC

Tri Roc participants must present a 2017 FFTri licence. If you are unable to provide an original or a photocopy of this document, a medical certificate (dated no earlier than a year before the day of the race) stating that you are fit to take part in a competitive triathlon will be required.

Competitors without licences will also be required to register for an FFTri day pass.

Moving around inside the transition area, both before and during the event, will only be allowed on foot, pushing bikes. Audio devices (MP3 players, Walkmans, iPods) are totally forbidden throughout the event. Audio devices (MP3 players, Walkmans, iPods) are totally forbidden throughout the event.

 

SPECIFIC RULES CONCERNING THE GRAVEL ROC:

The participants in the Gravel Roc must ride a cyclocross bike or a Gravel bike. Road handlebars mandatory. Mountain bikes are strictly forbidden. Anyone participating in this race with a MTB will be disqualified.

In order to participate in the 2017 Roc d’Azur, competitors must accept these rules unconditionally and in their entirety.

CONDITIONS OF ACCESS TO RACE STARTS

  • Access to the start lines of races beginning at the Base Nature François Léotard in Fréjus is organised using a gridding procedure by which the race numbers allowed to proceed through the gates to the start line are announced in groups.
  • If a participant starts the race without going through the gridding procedure, his participation will be considered invalid, and he will not be included in the ranking.
  • In the “Hommes et Espoirs Hommes” category of the “Roc d’Azur” race, only the distinctive jerseys of international (World, European) and national champions in the “Hommes” category (Elite, UCI) will be included in the first start.

RACE STARTING AND FINISHING POINTS – AUTHORISED CATEGORIES

4. Age categories

The current age categories are:

  • Poussin: age 7 and 8 / 2009 and 2010
  • Pupille: age 9 and 10 / 2007 and 2008
  • Benjamin: age 11 and 12 / 2005 and 2006
  • Minime: age 13 and 14 / 2003 and 2004
  • Cadet: age 15 and 16 / 2001 and 2002
  • Junior: age 17 and 18 / 1999 and 2000
  • Espoir: age 19 to 22 / 1995 to 1998
  • Sénior: age 23 to 29 / 1988 to 1994
  • Master 1: age 30 to 39 / 1978 to 1987
  • Master 2: age 40 to 49 / 1968 to 1977
  • Master 3: age 50 and over / 1967 and before

Only the year of birth is taken into account when assigning participants to categories.

5. Registration

Registrations for all races must be completed using the A.S.O. Challenges platform (www.asochallenges.com), from 17th January 2017 for pre-registrations for the Roc Trophy and from 19th January for all other registrations. When a participant’s registration is validated, he will be sent a registration confirmation by e-mail.

The rates can be consulted on the Roc d’Azur website (www.rocazur.com).

The Organiser may limit the number of competitors in some races for safety reasons. For safety reasons, the organiser will limit the number of places available for certain races. The number of registrations available for each race is mentioned in paragraph 2 of the event rules.Registration is personal, firm and definitive. Registrations cannot be transferred under any circumstances.

Registration is personal, firm and definitive. Registrations cannot be transferred under any circumstances.

6. Collection of race numbers

Race numbers can be collected in the heart of the Base Nature François Léotard in Fréjus, on the following dates and at the following times:

  • Wednesday 4th October 2017: from 2pm to 7pm
  • Thursday 5th October 2017: from 7am to 7pm
  • Friday 6th October 2017: from 7am to 7pm
  • Saturday 7th October 2017: from 7am to 7pm
  • Sunday 8th October 2017: from 7am to 9am

They can be collected until 1 hour before the start of races scheduled after 10am. For races which start before 10am, they must be collected the day before the race.
Race numbers, plates and timing systems (chips or transponders) will be provided upon presentation of:

  • Your registration confirmation;
  • Proof of your identity;
  • Your licence or a medical certificate dated no earlier than a year before the day of the race.

For mountain bike races, the race number must be pinned to the participant’s back, and the plate must be attached in front of the bike’s handlebars so that the number is clearly visible.

Participants in the Tri Roc must wear their numbers on their backs for the mountain biking stage and on their fronts (using pins or a bib belt) for the running stage.

7. Access to the site and security

It is strictly forbidden to bring any objects to the event site that may be dangerous or illegal, in particular drugs, firearms, blunt weapons and explosives.

To access the site and take part in the event, the participant recognises and expressly agrees that the Organiser may call upon security personnel who will be authorised to check people as well as inspect their personal belongings.

Everyone who wishes to access the site must comply with this check. If they refuse to do so they will not be authorised to access the site.

Security staff are authorised to refuse access to participants whose behaviour is likely to disrupt the smooth running of the event.

8. The courses

All course information can be found on thewww.rocazur.com website.

Participants must be present at the start line of their race at the time stated in their registration confirmation. On-site, participants will also be informed of their start times by screens and announcements over the PA.

Some starts will be staggered (more information on the race schedule).

All Roc d’Azur races will start and finish at the Base Nature François Léotard in Fréjus,  apart from the following exceptions:

  • Rando Roc All Montain: Start and finish in Roquebrune-sur-Argens ;
  • EnduRoc/ EnduRoc Electrique: Start and finish in Roquebrune-sur-Argens;
  • Roc Ruelles de Fréjus: Start and finish at the Place de l’Hôtel de Ville in Fréjus;
  • Roc Ruelles de Roquebrune-sur-Argens: Start and finish in the centre of Roquebrune-sur-Argens ;

Participants must cross the finish line with their bikes in order to be included in the rankings.

Participants must respect the edges of the trail, which will be marked using netting, tape or banners. If a participant leaves the track, he will need to return to the circuit and start from the point at which he left it. Any contestant seen breaking these rules will be disqualified from the race in question by an official controller or a member of the organisation. In the event that the course features waymarked areas and zones shared with other users (cyclists, pedestrians or motorized vehicles), participants must respect the “code de la route” (French Highway Code) when moving around in these areas.    

9. Compulsory and recommended equipment

All bikes used at the Roc d’Azur must comply with the official standards currently in force, as defined by the FFC and the UCI. Participants are fully responsible for ensuring that the equipment they use, and its state of repair, are in accordance with current standards.

For safety reasons and to reduce the risk of incidents during races, all participants are required to comply with the following rules regarding equipment:

Participants must have their helmets on their heads with the chin strap attached from the moment they arrive at the start until the end of the race.

Any participant who does not have the compulsory equipment at the start of the race will not be allowed to compete. Any participant who does not have the compulsory equipment during the race may be removed from the course or receive a time penalty.

In the event that a participant fails to respect the rules on compulsory equipment, the Organiser cannot be held responsible for any incidents that arise, or their consequences.

10. Timing

XC / EnduRoc / EnduRoc Electrique / Tri Roc Races

Timing will be adapted depending on each race’s format and constraints. You will receive your timing device when you collect your race number.

The EnduRoc and the EnduRoc Electriqu ranking will be established by adding the time taken for each special.

The Roc Trophy ranking will be established as follows: every day there will be a ranking and a prize giving ceremony for the stage of the day and the overall ranking.

Rando races

Rando races are also timed.  However, there will be no final ranking for these events.

If a participant starts the race without going through the gridding procedure, his participation will be considered invalid, and he will not be included in the ranking.

11. Feeding stations & Maintenance

Feeding stations will be at the riders’ disposal.

Participants will only have access to refreshment points on the day of the race for which they are registered.

Participants must ensure that, when they leave feeding stations, they have enough food and water to reach the following station.

Maintenance is strictly limited to the “feeding station” areas. It is strictly forbidden to change bikes or wheels during a race. Participants are allowed to offer one another technical assistance.

As set out in the regulations (Art. 4.2.048 of the UCI Cycling Regulations), participants and their UCI MTB or national teams are responsible for placing their equipment in the technical assistance area. Only the riders themselves or their teammates (from the same UCI MTB team or the same national team) can repair or change equipment within this area. Members from the same UCI MTB team or national team are also allowed to provide technical assistance to one another outside these areas (Art. 4.2.049 of the UCI Cycling Regulations). The technical assistance areas are the same as the refreshment areas.

No follower vehicles are allowed. It is strictly forbidden for any vehicle to enter the forest.

Only official motorcycles are allowed on the circuit; these will be clearly marked and their riders will be wearing official bibs. There will be a limited number for each race, and they will be easy to identify:

  • An opening motorcycle;
  • A race commentary motorcycle for the finish line;
  • A race management motorcycle;
  • A press motorcycle (camera);
  • A doctor’s motorcycle;
  • A sweep motorcycle.

If a participant falls during the EnduRoc, the other riders are responsible for stopping to raise the alarm.  Any participant who has stopped to help another participant during a special should inform an official at the finish line.  He will be allowed to start the special again.

In the Tri Roc, participants are not allowed to help one another.

12. Respect for the environment

In order to respect the environment and the natural surroundings in which the event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers) on the course. Bins will be provided at all feeding stations. Participants must make use of these when disposing of waste.

Waste collection points will also be set up at strategic points along each course.  Participants can dispose of waste in these areas, which will be marked by netting placed on the ground.  The locations of these areas will be published on the event website (www.rocazur.com).

Participants must hold onto their litter and wrappers and wait until they reach the places set up by the organisation to dispose of them.

Any contestant seen breaking these rules will be disqualified from the race in question by an official controller or a member of the organisation.

13. Rankings / Prize

Rankings will be established for every race except the rando races.

These rankings will take into account the categories specific to each race, which have been determined in advance.

Not every category awards prizes to its winners.

Prize winners must be present at the prize giving ceremony. If they are absent they will not receive their prizes.

Some races have their own prize grid.  The grid can be consulted below.

Only athletes with licences issued by cycling federations affiliated with the UCI are eligible to receive prize money.

The Organiser will pay the total prize money to the FFC, which will be responsible for awarding prize money to participants or their national federations.

PRIZE MONEY – 2017 ROC D’AZUR

14. Penalties

If competitors commit the following offences they will be punished, either by being excluded from the race or a by being given a time penalty:

  • Failure to pass a checkpoint;
  • Parking a bike on the course or riding in the wrong direction;
  • Straying from the course;
  • Test runs during the race itself and outside the official reconnaissances;
  • Not wearing a helmet at any point during the race;
  • Refusing to let a faster participant overtake;
  • Dropping litter;
  • Debasement of the sponsors’ logos printed on the number plates.


In the event of an offence not listed above, the Organiser, with the backing of FFC and UCI officials, reserve the right to apply a penalty.

15. Time limits

To guarantee participants’ safety, it is vital that they do not go over the time limit set for the end of each race.

Cut-off times will be arranged at various points along the course (feeding stations). After the cut-off time listed for each point, it will no longer be possible for riders to leave the location by the main race route. End of race shuttles will be set up by the Organisation to take the last participants from these strategic points to the nature base.    

In the Tri Roc, all participants will need to have reached the transition area between mountain biking and running (T2) by 4 hours after the race start at the latest. After this point, participants will not be allowed to take part in the running stage.

The chief race steward has the power to modify this elimination cut-off time.

16. Medical Aid

Medical assistance will be provided by doctors and mobile emergency aid units. If they are needed, these units can be called by the signallers posted along each course, who are equipped with radio transmitters. If advised to do so by a doctor, the Organiser reserves the right to withdraw any participant deemed unfit to continue from the race and have them escorted from the site. Any competitor who requests attention from a doctor or first-aid worker agrees to fully accept their authority and judgement.

If need be, in the interests of the person in question, the emergency services will be called. From that point on, the emergency services will take charge of the situation and use any means they deem appropriate, including transport by helicopter.

Calls to the emergency services can be made by dialling “18” on a French phone.

Participants who receive medical treatment during or after a race must inform the Organiser using a standard form within five days. After this deadline, notifications will not be accepted and the Organiser will not be held liable.

17. Modification - Postponement - Cancellation

The Organiser reserves the right to modify the course and/or the location of the feeding stations and/or the time limits and/or timing points, the distance to cover, postpone the date and/or the times of each of the event's race, at any time, should circumstances so require.

If the event has to be cancelled in the event of a reason beyond the Organiser’s control, according to the circumstances, the Organiser will offer compensation such as replacing the race by another event organised by the Organiser, allowing the entrant to postpone his race registration or reimbursing the cost of the race number, less the registration fees, excluding all the participant’s other expenses.

18. Anti-doping Tests

The event organised under the aegis of the Fédération Française de Cyclisme (F.F.C.) As a result, anti-doping tests may be organised by the relevant authorities. The events’ participants are required to comply fully with the ban on doping and with all aspects of any anti-doping measures that may be taken as a result of the laws and regulations in force, notably under Articles L230-1 and following of the French Sports Code.

Participants must make sure that they have not been selected for drug testing before they leave the race site.  If tested, the participants involved must be able to provide proof of identity.

19. Insurance

Civil liability

In accordance with current legislation, the Organiser has taken out insurance covering the financial consequences of its civil liability, that of its officials and that of all the participants in the event. As for the civil liability of the participants themselves, the afore-mentioned insurance policy will only cover accidents caused by participants during the event.

This guarantee can apply in addition to or in lieu of other insurance policies that participants might take out.

A copy of the insurance policy is available to all participants upon request.

Personal accident

All of the event’s participants, whether or not they have licences issued by a sports federation, may take out insurance by post when they register for the event or, at the latest, when they collect their race numbers. This policy will pay out a sum in the event of physical injury (death or permanent disability) as a result of an accident which has occurred on the event route. Compensation, according to the damages, will be paid if the insured person has an accident while participating in the event.
This insurance is optional but strongly recommended. It can be taken out in addition to or instead of any similar insurance cover and, in particular, any cover provided by a sports licence.
The information notice and application form are available on the event's website (http://www.rocdesalpes.com/fr).

Material damage

The Organiser will not be held responsible for damage (theft, breakage, loss, etc.) to participants’ personal belongings, not even those left in its care. Participants may not, therefore, take action against the Organiser for any damage caused to their equipment. Taking out insurance against such risks is the responsibility of the participant.

20. Cancellation insurance

Insured party: any person who has taken out the “registration fee” cover at the time of registering for the Roc d’Azur (by checking the appropriate box on the form).

Purpose of this insurance: to reimburse the fees paid to register for the Roc des Alpes if the insured party is forced to withdraw due to one of the following events:

  • death, accident or illness of the insured party,
  • death, accident or serious illness (requiring hospitalisation) of the insured party’s partner, a parent, or a child in the 30 days prior to the event,
  • refusal of a visa by the French authorities,
  • theft of identity papers in the 48 hours prior to the start of the race,
  • a court summons.

Premium: €10 in addition the registration fees (to be paid together).

Conditions for compensation: all claims must be made directly on line with the race’s underwriterhttps://asochallenges.aonassurances.com, no later than 15 days after the event.

They must be accompanied by an official document that justifies the cancellation, and in particular in the event of an accident or illness, a medical certificate written in French, English or Spanish dated 2 days after the event at the latest. This certificate must specifically mention the inability to participate in the event.

The claim will be reviewed within two months of the event, and if justified and covered by the insurance underwritten, compensation will be paid by bank transfer, within a month.

Main exclusions: reimbursement of costs is notably excluded from the guarantee in the following cases:

  • a pre-existing illness or an accident that occurred before registration,
  • psychological or psychiatric disorders, nervous and mental illness,…and any consequences thereof,
  • a pre-existing pregnancy before event registration,
  • a deliberate transgression by the insured party.

The Organiser recommends that participants familiarise themselves with the terms and conditions of the insurance by consulting the insurer’s information notice

21. Image rights

By participating in the event, the participant gives his express permission for the Organiser, its delegates and its successors to use and reproduce, in any medium and by any means, now and in the future, with no compensation of any kind, his name, voice, image, and, more generally, his athletic performance at the Event, in any form, in any existing or future medium, in any format, for public communication throughout the world, for any use including advertising and/or commercial purposes, and for the entire duration of the protection granted by current copyright laws and regulations, judicial and/or arbitral decisions issued in any country, and existing or future international conventions, including those that may result in the extension of this duration.

The participant gives his express and irrevocable permission for the Organiser, its delegates and its successors, in order to meet the requirements of advertising, promotional and/or commercial campaigns, to 1) apply any modifications, additions or deletions that it sees fit when using the participant’s image in any of the circumstances defined above, and 2) associate and/or combine the participant’s image with signatures, catchphrases, slogans, captions, brands, distinctive signs, legal notices, visuals and, in general, any element of any kind chosen by the organiser to illustrate the means of communication in which the images are used.

The participant guarantees that he is not bound by an exclusive contract relating to the use of his image and/or name and/or voice.

The Organiser, its delegates and its successors are expressly forbidden from using a participant’s name, voice or image in any format of a pornographic, racist or xenophobic nature, and more generally are forbidden from any use that is detrimental to the participant’s dignity.

22. Aerial Filming

All entrants to the event confirm that they have been informed that on the day of the event, remote controlled drones will be used for the purposes of media coverage and runners may find themselves throughout all or part of the event, within 30 metres of these drones.

All entrants to the event also confirm that they have been informed that areas which have been predefined by the operator and identified by multi-coloured poles, and to which the access is strictly forbidden to the public and to participants, will be set up by the operator so that the aircraft can land in the event of an in-flight incident.  

23. Data protection

The Organiser agrees to respect the confidentiality of personal information communicated by the participants in the event, and to process this information in accordance with the French Data Protection Act of 6th January 1978.

Information collated from participants will be recorded and used by the Organiser to ensure their participation in the event is processed correctly, to personalise communication with them and, for those who have given their agreement when they created their account, to send them:

  • Information from A.S.O. Challenges
  • Information and offers from A.S.O.
  • Information and offers from A.S.O. Challenges’

It may be necessary for the Organiser to securely transfer certain data, including personal data, to third parties in order to carry out tasks relevant to taking part in the race, organising the delivery of goods and the provision of services (such as providing “photos packs” or videos ordered before or after the event from the service provider chosen by the Organiser), preventing fraud and, more generally, any other criminal activity, and for certain customer service activities.

Moreover, the Organiser may be required to share this data in response to an injunction by the legal or regulatory authorities.

In accordance with the provisions laid out by French law no.78-17 of 6th January 1978, modified by law no. 2004-801 of 6th August 2004, on information technology, databases and civil liberties, each a participant has the right to access, rectify and delete data concerning himself, free of charge. The User can submit a request to exercise this right at any time by sending an e-mail to rocdazur@aso.fr or by writing to A.S.O. – Quai Ouest – 40-42 quai du point du jour – 92100 Boulogne-Billancourt.

In doing so, the participant can demand that any information concerning him which is incorrect, incomplete, ambiguous, or no longer valid, or whose collection, use, communication or storage is forbidden, be rectified, completed, clarified, updated or deleted.

The Internet user’s data is stored either by the Organiser or by the subcontractor(s) it selects specifically for the fulfilment of its obligations. Data is stored in accordance with the afore-mentioned French Data Protection Act for a duration determined by the purpose of the data processing in question.

Our processing of the data we collect has been declared to the CNIL (French Data Protection Agency). 

24. Complaints

Specific case of sports claims:

Claims concerning the running of the event or the behaviour of other competitors must be submitted in writing and signed by the participant within sixty (60) minutes of finishing the race.

Claims concerning the rankings must be submitted within thirty (30) minutes of the results being displayed.

The race commission will settle the dispute immediately by holding a meeting. Any participant accused of foul play must be heard by the race commission.

Other claims:

Any other claim must be made in writing, in French or in English, mentioning the last name of the participant, his first name and his race number, must be addressed to the Organiser's headquarters within thirty (30) days of the results being announced.

A.S.O.

Roc d’Azur

Quai Ouest

40-42 quai du point du jour

92100 Boulogne-Billancourt

No claims will be accepted beyond this time.

No written or telephone complaints about the interpretation of these rules will be answered. 

These regulations were originally drafted in French, which is considered as the official language.  They are subject to French law. Any disputes likely to result from its interpretation or execution will be subject to the exclusive competency of the jurisdiction of the Court of Appeal in Versailles, France.

25. Information about the event sent by email

By registering for the event, the participant is automatically subscribed to the event’s electronic letters sent before the event takes place. These letters will allow participants to receive all the practical information necessary to prepare the event and to ensure it goes smoothly.

26. Acceptance of these rules

In order to participate in the event, competitors must accept these rules unconditionally.